EASTERN MUNICIPAL WATER DISTRICT
BOARD OF DIRECTORS
(REGULAR MEETINGS HELD THE FIRST AND THIRD WEDNESDAY OF EACH MONTH)
October 3, 2012
PLEDGE OF ALLEGIANCE – Board President
CALL TO ORDER 9:00 a.m., Board Room, EMWD Office
2270 Trumble Road, Perris, CA 92570
INTRODUCTION OF GUESTS – Public Affairs Officer
I. RECOGNITIONS AND AWARDS
A. Service Awards (Jacomet) - September and October recipients will be recognized at the October 17, 2012 Regular Board meeting
B. 2012 Water Champion Award Recognition - Senator Emmerson (Kuebler)
C. WateReuse 2012 Large Project of the Year Award (Jones/Mouawad)
II. PUBLIC COMMENTS – Any subject within the jurisdiction of EMWD. Speakers are requested to limit comments to 3 minutes.
III. GENERAL MANAGER’S REPORT
A. General Manager’s Report – October 3, 2012
IV. DGM and AGM REPORTS / SECRETARY CALENDAR REPORTS
V. BOARD OF DIRECTOR’S ACTIVITIES REPORT
A. MWD Update – Record/Jones/Walsh
1. MWD Meetings
B. ACWA Meetings – Record
1. Region Task Force Meeting / Finance Task Force Meeting (September 20)
2. Board Meeting (September 21, 27, 28)
C. SAWPA Update – Sullivan
D. WRCOG Update – Paule/Coats
E. One Water One Watershed (OWOW) 21 Project Meeting (Riverside) (September 6) (Sullivan)
F. Menifee Candidate Forum (Menifee) (September 12) (Sullivan)
G. Legislative Visits (Washington, D.C.) (September 16-20) (Sullivan)
H. Environmental Protection Agency Water Panel (EPA) (Washington, D.C.) (September 19) (Sullivan)
I. Meeting with General Manager (Menifee) (September 20) (Kuebler)
J. Managers Network Meeting (EMWD Board Room) (September 24) (Kuebler)
K. Monday Morning Group-Annual Retreat (September 26) (Kuebler/Record)
L. Temecula Valley Chamber Legislative Summit (Temecula) (September 27) (Kuebler/Paule/Sullivan)
M. Fifth Annual Menifee Mayor’s Ball (September 29) (Paule/Sullivan)
VI. WORK SESSION ITEMS
A. Balanced Energy – Balanced Water: the Challenge for all California Water Agencies (Jones) (15 minutes)
B. Presentations of Regular Board Items - Action
1.Item IX.A.: Approve and Authorize Award of Contracts Under Specification No. 1169W Perris Water Filtration Plant Reject Recovery Facility and Appropriation in the Amount of $8,317,035 (Bachmann) (PowerPoint Presentation)
VII. CONSENT CALENDAR ITEM - ACTION
Accept Motion & Second for Adoption of Minute Order for Items VII.A. through VII.F.
A. Approve and Authorize a Project for the Lighting Retrofit at the District’s Main Office, for a Total Project Cost of $230,000 (Luker) M-183/12
B. Approve and Authorize the Purchase of a Spare Vertical Turbine Solids Handling Pump for Sanderson Lift Station, in the Amount of $280,395 (Luker) M-184/12
C. Approve and Authorize the Purchase of a Spare Waukesha Engine for the Temecula Regional Wastewater Reclamation Facility, in the Amount of $125,500 (Luker) M-185/12
D. Approve and Authorize an Engineering Services Agreement with Jeff Carpenter, Inc. for Emergency Repair of Simpson Road Paving/Trench Sewer Repair Project ($100,244.30) (Bachmann) M-186/12
E. Approve and Authorize Two Year Agreements for As-Needed Corrosion Engineering and Protection Services with a Full Term, Not to Exceed Total of $170,000 (Cherney) M-187/12
F. Approve and Authorize Two-Year As-Needed Agreements for As Needed Potholing and Design Services with a Full Term, Not to Exceed Total of $200,000 (Cherney) M-188/12
VIII. RECEIVE AND FILE THE FOLLOWING:
Receive & File by Minute Order for Items VIII.A., and VIII.C. through VIII.C.1.
A. Minutes of September 19, 2012 Regular Board Meeting M-189/12
B. Committee Meeting Minutes
1. Board Operations and Engineering Committee (September 26) - Defer
C. General Manager’s Memo Regarding the following Report:
The back up materials and/or reports indicated (*) are on file with the Secretary of the District and will be made available for inspection, upon request, by any person or persons interested.
*1. Change Orders to Specifications Issued, August 2012
IX. REGULAR AGENDA ACTION ITEMS (to be acted upon individually)
A. Approve and Authorize Award of Contracts Under Specification No. 1169W Perris Water Filtration Plant Reject Recovery Facility and Appropriation in the Amount of $8,317,035 (Bachmann) M-190/12
X. DIRECTOR’S COMMENTS/FUTURE AGENDA ITEMS
XI. CLOSED SESSION
A. Re: Claim Against Eastern Municipal Water District by Big Sky Electric Inc., for Disputed Work
Government Code Section 54956.9
Conference with Legal Counsel
One Potential Litigation Case - M-191/12
XII. ADJOURNMENT - Adjourn the meeting to a Regular Meeting on Wednesday, October 17, 2012, 9:00 a.m. - M-192/12
ADDITIONS TO AGENDA - (if any) In Accordance with §54954.2 of the Government Code (Brown Act) Two-Thirds Vote Required for Action Items (Upon a determination by two-thirds vote of the legislative body, or if less than two-thirds of the members are present, a unanimous vote of those members present, that the need to take action arose after the Agenda was posted).
AVAILABILITY OF AGENDA MATERIALS - Agenda exhibits and other writings that are disclosable public records distributed to all or a majority of the members of the Eastern Municipal Water District Board of Directors in connection with a matter subject to discussion or consideration at an open meeting of the Board of Directors are available for public inspection in the District’s office, at 2270 Trumble Road, Perris, California (“District Office”). If such writings are distributed to members of the Board less than 72 hours prior to the meeting, they will be available from the District’s Board Secretary of the District Office at the same time as they are distributed to Board Members, except that if such writings are distributed one hour prior to, or during the meeting, they can be made available from the District’s Board Secretary in the Board Room of the District’s Office.
REVISIONS TO THE AGENDA - In accordance with §54954.2(a) of the Government Code (Brown Act), revisions to this Agenda may be made up to 72 hours before the Board Meeting, if necessary, after mailings are completed. Interested persons wishing to receive a copy of the set Agenda may pick one up at the District's Main Office, located at 2270 Trumble Road, Perris, California, up to 72 hours prior to the Board Meeting.
REQUIREMENTS RE: DISABLED ACCESS - In accordance with §54954.2(a), requests for a disability related modification or accommodation, including auxiliary aids or services, in order to attend or participate in a meeting, should be made to the Board Secretary, Rosemarie Howard, at least 48 hours in advance of the meeting to ensure availability of the requested service or accommodation. Ms. Howard may be contacted by telephone at (951) 928-3777, Ext. 4235, or in writing at the Eastern Municipal Water District, P.O. Box 8300, Perris, California, 92572-8300.