EASTERN MUNICIPAL WATER DISTRICT
BOARD OF DIRECTORS
(REGULAR MEETINGS HELD THE FIRST AND THIRD WEDNESDAY OF EACH MONTH)
Adjourned Regular Meeting
August 22, 2012
PLEDGE OF ALLEGIANCE – Board President
CALL TO ORDER: 9:00 a.m., Board Room, EMWD Office, 2270 Trumble Road, Perris, CA 92570
INTRODUCTION OF GUESTS – Public Affairs Officer
I. RECOGNITIONS AND AWARDS – August and September recipients will be recognized at the September 5, 2012 Regular Board meeting.
II. PUBLIC COMMENTS – Any subject within the jurisdiction of EMWD. Speakers are requested to limit comments to 3 minutes.
III. GENERAL MANAGER’S REPORT
A. General Manager’s Report – August 22, 2012
IV. DGM and AGM REPORTS / SECRETARY CALENDAR REPORTS
V. BOARD OF DIRECTORS ACTIVITIES REPORT
A. MWD Update – Jones/Record
1. MWD Meetings
B. ACWA Meetings – Record
C. SAWPA Update – Sullivan
D. WRCOG Update – Paule/Coats
E. Rancho California Water District (RCWD) Board Meeting (August 9) (Kuebler)
F. Joint Meeting with Elsinore Valley Municipal Water District (August 14) (Sullivan/Paule)
G. Director Advisory Committee (DAC) (August 15) (Kuebler)
VI. WORK SESSION ITEMS
A. Future Recycled Water System Allocations (Ghaderi) (15 minutes) (Presentation)
B. Proposed Interagency Relations Outreach Plan (Nieman) (10 minutes) (Presentation)
C. Quarterly Performance Metrics (Ward) (15 minutes) (Presentation)
D. Quarterly Financial Update (Turner) (10 minutes) (Presentation)
E. Presentations of Regular Board Item - Action
1. Item X.A.: Adopt Proposed Resolution No. 3290.20, Revising the Statement of Investment Policy (Turner) (Oral)
2. Item X.B.: Approve and Authorize Award of Contracts Under Specification No. 1214P-Rebid, Normandy Road 54” Recycled Water and 30” Brine Pipelines Relocation and Appropriation of Funds in the Amount of $533,065 (Bachmann) (Oral)
3. Item X.C.: Approve and Authorize Additional Appropriation of Funds in the Amount of $309,470 for Property Acquisitions for the Vista and Ellis Zones Water System Improvements Project (Bachmann) (Oral)
VII. NEGATIVE DECLARATION
Accept Motion & Second for Adoption of Minute Order for Item 7.A.
A. Approve and Authorize California Environmental Quality Act (CEQA) Certification of the 103rd Fringe Area Annexation Initial Study and Negative Declaration (Joy) (Board Summary) M-155/12
VIII. CONSENT CALENDAR ITEM - ACTION
Accept Motion & Second for Adoption of Minute Order for Item 8.A.
A. Receive and File the West San Jacinto Groundwater Basin Groundwater Management Plan - 2011 Annual Report (Bachmann) M-156/12
IX. RECEIVE AND FILE THE FOLLOWING:
Receive & File by Minute Order for Items IX.A., IX.B., IX.C.1. through IX.C.3. and IX.D.1. through IX.D.4. (These Items have all been Adopted by Minute Order No. 157/12).
A. Fiscal Year 2011/2012 Fourth Quarter Legal Expenditure (Ravi) M-157/12
B. Minutes of August 8, 2012 Adjourned Regular Board Meeting M-157/12
C. Committee Meeting Minutes
1. Board Administrative Committee (August 13) M-157/12
2. Board Planning Committee (August 13) M-157/12
3. Board Executive Committee (August 20) M-157/12
D. General Manager’s Memo Regarding the following Reports:
The back up materials and/or reports indicated (*) are on file with the Secretary of the District and will be made available for inspection, upon request, by any person or persons interested.
1. Employee Reimbursement Reporting Specific Charges Greater Than $100 M-157/12
* 2. Treasurer’s Report for the month of June, 2012 M-157/12
* 3. Post Audit of Checks for the month of June, 2012 M-157/12
4. District Staffing Status Report by Classification July, 2012 M-157/12
X. REGULAR AGENDA ACTION ITEMS (to be acted upon individually)
A. Adopt Proposed Resolution No. 3290.20, Revising the Statement of Investment Policy (Turner) R-3290.20
B. Approve and Authorize Award of Contracts Under Specification No. 1214P-Rebid, Normandy Road 54” Recycled Water and 30” Brine Pipelines Relocation and Appropriation of Funds in the Amount of $533,065 (Bachmann) M-158/12
C. Approve and Authorize Additional Appropriation of Funds in the Amount of $309,470 for Property Acquisitions for the Vista and Ellis Zones Water System Improvements Project (Bachmann) M-159/12
XI. OTHER BUSINESS
XII. CLOSED SESSION
A. Re: Claim Against the District by the City of Moreno Valley for Indemnity
Government Code Section 54956.9
Conference with Legal Counsel
One Potential Litigation Case M-160/12
B. Performance Evaluation for the General Manager
Government Code Section 54957 M-161/12
XIII. ADJOURNMENT - M-162/12
Adjourn the meeting to a Regular Meeting on Wednesday, September 5, 2012, 9:00 a.m.
ADDITIONS TO AGENDA - (if any) In Accordance with §54954.2 of the Government Code (Brown Act) Two-Thirds Vote Required for Action Items (Upon a determination by two-thirds vote of the legislative body, or if less than two-thirds of the members are present, a unanimous vote of those members present, that the need to take action arose after the Agenda was posted).
AVAILABILITY OF AGENDA MATERIALS - Agenda exhibits and other writings that are disclosable public records distributed to all or a majority of the members of the Eastern Municipal Water District Board of Directors in connection with a matter subject to discussion or consideration at an open meeting of the Board of Directors are available for public inspection in the District’s office, at 2270 Trumble Road, Perris, California (“District Office”). If such writings are distributed to members of the Board less than 72 hours prior to the meeting, they will be available from the District’s Board Secretary of the District Office at the same time as they are distributed to Board Members, except that if such writings are distributed one hour prior to, or during the meeting, they can be made available from the District’s Board Secretary in the Board Room of the District’s Office.
REVISIONS TO THE AGENDA - In accordance with §54954.2(a) of the Government Code (Brown Act), revisions to this Agenda may be made up to 72 hours before the Board Meeting, if necessary, after mailings are completed. Interested persons wishing to receive a copy of the set Agenda may pick one up at the District's Main Office, located at 2270 Trumble Road, Perris, California, up to 72 hours prior to the Board Meeting.
REQUIREMENTS RE: DISABLED ACCESS - In accordance with §54954.2(a), requests for a disability related modification or accommodation, including auxiliary aids or services, in order to attend or participate in a meeting, should be made to the Board Secretary, Rosemarie Howard, at least 48 hours in advance of the meeting to ensure availability of the requested service or accommodation. Ms. Howard may be contacted by telephone at (951) 928-3777, Ext. 4235, or in writing at the Eastern Municipal Water District, P.O. Box 8300, Perris, California, 92572-8300.