The Purchasing Division is responsible for the acquisition of
materials, supplies, equipment and services in support of District
activities. Purchasing follows the administrative policies and
procedures adopted by the Board of Directors of Eastern Municipal Water
District. Policy guidelines are summarized below for your information
Authorized Purchases: A purchase order issued by the
Purchasing Division is the authorization for a vendor to accept an order
and deliver the requested goods and/or services. Vendors providing
sales to the District should ensure they are issued an approved purchase
order before proceeding to meet the requested needs. Responding to such
requests without an authorized purchase order is done at the vendor's
Competition: Purchases or contracts for materials,
supplies, equipment and services will be based, whenever possible and
practicable, on competitive solicitation within approved guidelines.
Gifts and Gratuities: Gifts and/or other symbols of
appreciation may compromise the integrity of professional relationships
and violates District policy. Suppliers are encouraged to cooperate by
not making such offers to employees.
Disposition of Surplus Property: The disposition of
surplus supplies, materials, and equipment which are deemed excess to
District needs or have become unsuitable for use is the responsibility
of the Purchasing and Contracts Department.
In accordance with EMWD policy, surplus property may be
disposed of utilizing the following methods: exchange or trade for new
goods; disposition at auction or by competitive procedures; negotiation;
or eliminated as scrap.
Insurance and Safety Requirements: The District's Risk
Management Division is responsible for determining the minimum safety
and insurance requirements for work performed by outside forces. The
determination is based on job specific risk factors and potential
liability exposure. Contractors, having one or more employees, are
required to submit an Injury and Illness Prevention Program (Refer to
OSHA, Title 8, sub 7, 3203) to EMWD addressing safety issues for all
aspects of their work.
Vendor Payments: Vendor invoices will be processed by
EMWD for payment after proof of delivery and in accordance with the
terms set forth in the purchase order.